Volunteer Roles: Boston Brain Tumor Walk

Sunday, October 18, 2020, DCR Mother's Rest at Carson Beach, Boston, MA

BACK TO EVENT

Pre-Event

Marketing-Ground Team

Help get the message out! We are looking for individuals and groups to hang posters in local stores, libraries, coffee shops, hospitals and more!

Marketing-Social Media

Help get the message out! We are looking for social media savvy volunteers to help raise awareness for the event!

Loading Crew (Friday Before Event) 11:00 AM – 3:00 PM
Help with loading and packing event supplies and materials. Must be able to lift up to 30 lbs.

Set-Up Crew (Day Before Event) 2:00 PM – 6:00 PM
Help with placing route marking signs, placing boxes and supplies in the tents in preparation for event. Hang signage. Must be able to lift up to 30 lbs.

Day Of Event

Volunteer Check-in 5:30 AM – 10:30 AM
Assist the volunteer committee member with checking in all volunteers for the event. Provide site maps, directions and other key items for the volunteers. Organize and pack remaining supplies after the event.

Set-Up Crew (Day of Event) 5:00 AM – 8:00 AM
Help with unpacking boxes and supplies in the tents in preparation for event. Organize tables in their tents and place tablecloths on the tables. Must be able to lift up to 30 lbs.

Registration 6:30 AM – 11:00 AM
Set up the Registration tent. Check-in pre-registered participants and register new walk-ins. You will also be responsible for collecting donations and passing out participant t-shirts. A mandatory registration training will take place on Wednesday, October 16 at 7 pm via video conference call. Details to follow after this volunteer shift is confirmed.

Incentive Tent 6:30 AM – 11:00 AM
Set up the Incentive tent and hand out fundraising incentives to participants who have earned them! Keep track of distributed incentives.

Line Monitors 7:30 AM – 11:00 AM
Assist and support registration tent with crowd direction and control in the lines. A mandatory registration training will take place when you arrive. At the end of the event, you will organize and pack supplies in the tent and assist with clean up.

Parking  7:00 AM – 10:30 AM
Direct all vehicles to the drop-off area in order to unload passengers. A briefing about parking options and shuttle stop information will take place as applicable. Must be able to be on your feet for long periods of time.

Food Area 7:00 AM – Noon
Assist in setting up the food area on-site. Monitor and help distribute food to participants. Organize and pack remaining supplies after the event. Must be able to be on your feet for long periods of time.

Honor and Celebrate/Survivor Tent 8:30 AM – Noon
Assist participants in writing messages and hanging photos of loved ones on the Hope and Memory banners.

Kids Area 7:30 AM – 1:00 PM
Set up kids area; assist kids with activities including painting, arts and crafts, face painting, etc. Clean up kids area.

Route Marshals  9:00 AM – Noon
Direct walk participants from the start/finish line safely around the course and back. Volunteers will assist with road crossings, directions, crowd control and information.

Memorabilia Tent 7:00 AM – Noon
Set-up tables, chairs and display items in tents. Sell National Brain Tumor Society memorabilia item for pre-determined donation amount.

Water Stop 9:00 AM – Noon
Set-up and breakdown water stop for event day. Distribute water to participants.

Entertainment/Activities TBD
Share your skills with participants to make it a memorable experience for all. (Massage therapists, comedians, musicians, face-painters, fitness instructors, etc.)

Photographer 8:00AM-1:00PM

Help capture the memories by taking photos of participants before, during and after the walk!

Post Event

Breakdown 11:30 AM – 3:00 PM
Help with removing route marking signs. At the event site, help with packing and loading event supplies. Trash collection.

Clean Up 3:00PM-5:00PM

Travel to Newton storage unit to help unload materials and supplies. Must be able to lift up to 30 lbs and stand on feet for long periods of time. Travel required.