Volunteer Roles: Boston Brain Tumor Ride

Sunday, May 21, 2017, 200 West St, Waltham, MA

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Volunteer Duties

Volunteers are essential to the Brain Tumor Ride! Thank you for your dedication to the brain tumor cause. Training is provided when you arrive.

We will do our best to match you with your preferred volunteer role; however, due to demand this is not always possible. If you have any questions, please feel free to contact Daria at Dzavarelli@braintumor.org

Street Team – Ongoing (Before Event)
We are looking for individuals or groups to hang posters in local stores, libraries, coffee shops, hospitals, etc. Grab some friends, have a fun few hours, and give back to the brain tumor community!

Set-Up Crew (Day Before Event) 10:00 AM – 3:00 PM
Help with unloading and placing boxes and supplies in the tents in preparation for event. Organize tables in their tents and place tablecloths on the tables. Must be able to lift up to 20 lbs.

Sag/Road Crew 6:00 AM – 1:00 PM
The support vehicles are vital to the safety and success of our ride. Road Crew members provide support for the riders along routes. Drivers must have valid Drivers License and be over 18 years old. Drivers need to be helpful, patient, able to follow maps, and comfortable stopping safely along the roadside. Drivers may transport riders and their bicycle to a rest stop. Ability to change bike flat tires is a bonus. Drivers may have a ham radio operator riding along with them, and will also need to be able to carry an additional passenger. Drivers will use their own vehicles, which could be a van, pick-up, SUV, or car with a bike rack.

Registration and Check-In 6:00 AM – 11:00 AM
Set up the Registration and Check-In tent. Check-in pre-registered participants and register new Walk-ups. You may also be responsible for collecting donations. A mandatory registration training will take place in the morning before registration begins.

Line Monitors 6:00 AM – 11:00 AM
Assist and support registration tent with crowd direction and control in the lines. A mandatory registration training will take place when you arrive. At the end of the event, you will organize and pack supplies in the tent and assist with clean up.

Greeters 6:30 AM – 12:30 PM
Welcome attendees, answer questions, and direct people to the Registration tent. Engage participants and pass out National Brain Tumor Society info. Must be able to be on your feet for long periods of time.

Parking 6:00 AM – 1:00 PM
Direct all vehicles to the drop-off area in order to unload passengers. A briefing about parking options and shuttle stop information will take place as applicable. Must be able to be on your feet for long periods of time.

Honor and Celebrate/Survivor Tent 6:30 AM – 11:30 AM
Assist participants in writing messages and hanging photos of loved ones on the Hope and Memory banners.

Rest Stop 7:00 AM – 1:00 PM (3 Locations)
Supply water and snacks to riders as they pass through your Rest Stop. When you arrive, you will assist in setting up the Rest Stop tent and keep the food area well stocked. At the end of the event, you will organize and pack supplies in the tent and assist with clean up.

Route Marshals 7:00 AM – 1:00 PM
Direct ride participants from the start/finish line safely around the course and back. Volunteers will assist with road crossings, directions, crowd control and information.

Volunteer Check-in 5:30 AM – 10:30 AM
Assist the volunteer committee member with checking in all volunteers for the event. Provide site maps, directions and other key items for the volunteers. Organize and pack remaining supplies after the event.

Set-Up Crew (Day of Event) 5:00 AM – 8:00 AM
Help with unloading and placing boxes and supplies in the tents in preparation for event. Organize tables and hang signage. Must be able to lift up to 20 lbs.

Route Signage Set-Up Crew (Day Before Event) 8:00 AM – 1:00 PM
Help with hanging signage and route marking for ride. Must be 18+, have car and valid driver’s license.

Route Signage Removal Crew 11:00 AM – 3:00 PM
Help with removing signage and route marking for ride. Must be 18+, have car and valid driver’s license.

Memorabilia Tent 6:00 AM – 12:00 PM
Give out NBTS memorabilia item for pre-determined donation amount. Set-up tables, chairs and display items in tents.

Cheerleaders 7:30 AM – 12:30 PM
Cheer on the participants as they start the ride and welcome them back when they return. Noisemakers are provided.

Food Area (2 Shifts) 6:00 AM – 10:00 AM and 10:00 AM – 1:00 PM
Assist in setting up the food area on-site. Monitor and help distribute food to participants. Organize and pack remaining supplies after the event. Must be able to be on your feet for long periods of time.

Breakdown/Clean-up 12:00 AM – 4:00 PM
Organize and pack supplies and assist with clean up. Must be able to lift up to 20 lbs.

Donation Volunteers 6:00 AM – 1:00 PM
Take general event donations in the form of credit, cash and check at the Registration/check-in Tent.

Kids Area 7:00 AM – 1:00 PM
Set up kids area; assist kids’ with activities including painting, arts and crafts, face painting, kids’ ride, etc.; clean up kids’ area.

Kids Ride 10:00 AM – 11:00 AM
Set up and breakdown kids ride area

Packet Pick Up (Day Before Event) 3:30 PM-6:30 PM
Assist with checking in riders, passing out ride packets and bibs; Help to set up and breakdown packet pick up.