Volunteer Roles: Boston Brain Tumor Ride

Cycling to turn progress into promise

Sunday, May 20, 2018, 200 West St, Waltham, MA

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Volunteer Roles

Volunteers are essential to the Boston Brain Tumor Ride! Not only during the event itself, but also the day before the event, and in the hours immediately following the ride. Thank you for lending your time and talents to help in the fight against brain tumors!

Please consider how you would like to help and we will do our best to match you to your preferred role.  Training is provided when you arrive If you have any questions, please feel free to contact your NBTS Staff at events@braintumor.org. Additionally, our committee members are always eager to speak with you. Each committee head’s contact information is listed below in the role they oversee.

Street Team – Ongoing (Before Event)
We are looking for individuals or groups to hang posters in local stores, libraries, coffee shops, hospitals, etc. Grab some friends, have a fun few hours, and give back to the brain tumor community!

Barbara Mines – barbaraannmines@hotmail.com

*Route Signage Set-Up Crew (Day Before Event) 8:00 AM – 1:00 PM
Help with hanging signage and route marking for ride. Must be 18+, have car and valid driver’s license.  This is a very big job and we would love to have 7 teams of 2 – 4 people each (many hands make light work).  Coming alone?  No problem we can place you with a group!

Dan Kelly – dank1962a@gmail.com

Set-Up Crew (Day Before Event) 10:00 AM – 3:00 PM
Help with unloading and placing boxes and supplies in the tents in preparation for event. Organize tables in their tents and place tablecloths on the tables. Must be able to lift up to 20 lbs.

Barbara Mines – barbaraannmines@hotmail.com

Sag/Road Crew 6:00 AM – 1:00 PM

Road Crew Members and Support Vehicles provide support for the riders along the routes and are vital to the safety and success of our event. Drivers will use their own vehicles, which could be a van, pick-up, SUV, or car with a bike rack and will also need to be able to carry an additional passenger. Drivers must have a valid Drivers License, be over 18 years old and must be able to follow maps and be comfortable stopping safely along the roadside. Additional members of the team can be younger. Road Crew Members must have experience with basic bicycle mechanics; tube replacement, wheel swap, simple gear and brake adjustments and must be helpful and patient,. Support vehicles may transport riders and their bicycle to a rest stop or to the start/finish venue and then return to the route.

If you don’t have a vehicle and would like to offer your services, we will place you with an existing driver and vehicle.

Jeffrey West – Jeffrey.West@comcast.net

Registration and Check-In 6:00 AM – 11:00 AM
Set up the Registration and Check-In tent. Check-in pre-registered participants and register new Walk-ups. You may also be responsible for collecting donations. A mandatory registration training will take place in the morning before registration begins.

Barbara Mines – barbaraannmines@hotmail.com

Line Monitors 6:00 AM – 11:00 AM
Assist and support registration tent with crowd direction and control in the lines. A mandatory registration training will take place when you arrive. At the end of the event, you will organize and pack supplies in the tent and assist with clean up.

Barbara Mines – barbaraannmines@hotmail.com

Greeters 6:30 AM – 10:30 PM
Welcome attendees, answer questions, and direct people to the Registration tent. Engage participants and pass out National Brain Tumor Society info. Must be able to be on your feet for long periods of time.

Barbara Mines – barbaraannmines@hotmail.com

Parking 6:00 AM – 1:00 PM
Direct all vehicles to the drop-off area in order to unload passengers. A briefing about parking options and shuttle stop information will take place as applicable. Must be able to be on your feet for long periods of time.

Barbara Mines – barbaraannmines@hotmail.com

Honor and Celebrate/Survivor Tent 6:30 AM – 11:30 AM
Assist participants in writing messages and hanging photos of loved ones on the Hope and Memory banners.

Barbara Mines – barbaraannmines@hotmail.com

Rest Stop 7:00 AM – 1:00 PM (3 Locations)
Supply water and snacks to riders as they pass through your Rest Stop. When you arrive, you will assist in setting up the Rest Stop tent and keep the food area well stocked. At the end of the event, you will organize and pack supplies in the tent and assist with clean up.

Barbara Mines – barbaraannmines@hotmail.com

Route Marshals 7:00 AM – 1:00 PM
Direct ride participants from the start/finish line safely around the course and back. Volunteers will assist with road crossings, directions, crowd control and information.

Dan Kelly – dank1962a@gmail.com

Volunteer Check-in 5:30 AM – 10:30 AM
Assist the volunteer committee member with checking in all volunteers for the event. Provide site maps, directions and other key items for the volunteers. Organize and pack remaining supplies after the event.

Barbara Mines – barbaraannmines@hotmail.com

Set-Up Crew (Day of Event) 5:00 AM – 8:00 AM
Help with unloading and placing boxes and supplies in the tents in preparation for event. Organize tables and hang signage. Must be able to lift up to 20 lbs.

Barbara Mines – barbaraannmines@hotmail.com

*Route Signage Removal Crew 11:00 AM – 3:00 PM
Help with removing signage and route marking for ride. Must be 18+, have car and valid driver’s license.  This is a very big job and we would love to have 7 teams of 2 – 4 people each (many hands make light work).  Coming alone?  No problem we can place you with a group!

Dan Kelly – dank1962a@gmail.com

Memorabilia Tent 6:00 AM – 12:00 PM
Give out NBTS memorabilia item for pre-determined donation amount. Set-up tables, chairs and display items in tents.

Barbara Mines – barbaraannmines@hotmail.com

Cheerleaders 7:30 AM – 12:30 PM
Cheer on the participants as they start the ride and welcome them back when they return. Noisemakers are provided.

Barbara Mines – barbaraannmines@hotmail.com

Food Area (2 Shifts) 6:00 AM – 10:00 AM and 10:00 AM – 1:00 PM
Assist in setting up the food area on-site. Monitor and help distribute food to participants. Organize and pack remaining supplies after the event. Must be able to be on your feet for long periods of time.

Barbara Mines – barbaraannmines@hotmail.com

Donation Volunteers 6:00 AM – 1:00 PM
Take general event donations in the form of credit, cash and check at the Registration/check-in Tent.

Barbara Mines – barbaraannmines@hotmail.com

Kid’s Area 7:00 AM – 1:00 PM
Set up kids area; assist kids’ with activities including painting, arts and crafts, face painting, kids’ ride, etc.; clean up kids’ area.

Barbara Mines – barbaraannmines@hotmail.com

Kid’s Ride 10:00 AM – 11:00 AM
Set up and breakdown kids ride area

Barbara Mines – barbaraannmines@hotmail.com

Breakdown/Clean-up 12:00 PM – 4:00 PM
Organize and pack supplies and assist with clean up. Must be able to lift up to 20 lbs.  Sleep in and show up rested and ready to take over for the early bird crew!

Barbara Mines – barbaraannmines@hotmail.com